Privacy policy
What we collect, why, and who can see it. The short version: your record is private until you decide otherwise.
Draft. Under legal review. Applies to private-beta testers only.
GrwndWork is run by GrwndWork Inc., Prague, Czech Republic [registered address to be added]. We are the data controller. This explains what we collect, why, and who can see it. The short version: your record is private until you decide otherwise.
What we collect
The details you give us (name, email, city, country, languages, roles, objectives). What you capture: voice notes, typed notes, transcripts, entries and Vault items. What you choose to share: Passport content, Circle contacts, endorsements, Floor posts. Basic technical data needed to run the service, such as device type and error reports, and first-party usage counts.
Why we use it
To run the product for you: sort your notes, keep your record, show your Passport, send the messages you ask for, and keep the service safe. We do not sell your data. We do not use your private record to advertise to you.
Who can see it
No person at GrwndWork reads your private record. The AI that sorts your notes processes it (see below), and support staff see account facts and counts only, never your content. Managers on a company plan see only your name, photo, role and join date. Anything more is shared only when you say so, item by item, and you can stop sharing at any time. Public Passport pages show only what you made public and stay out of search engines unless you allow them.
AI and service providers
We use Claude, an AI model from Anthropic, to turn your notes into drafts and to power your assistant and coach, and a speech service to turn voice notes into text. Voice notes and call audio are deleted after 24 hours. The text we make from them stays in your record until you delete it. We also use providers for hosting, email and payments: Anthropic (AI), [speech provider to be named], [hosting provider], [email provider] and [payment provider]. Each processes data for us under contract and for no other purpose.
Other people's details
People in your Circle are added only when they opt in, with a second confirmation, and can withdraw at any time. Entries are written so names, companies and amounts come out before anything becomes portable.
How long we keep it
Your data stays while your account is open. If you delete your account, there is a 14-day cooling-off period you can cancel, then your data is erased.
Your rights
You can see, correct, export and delete your data from Settings and privacy. People who are not members can ask what we hold about them using the public data request form. Depending on where you live you may also have the right to object to or restrict processing and to complain to your data protection authority.
Security
Data is encrypted in transit and at rest, access is limited and logged, and support staff see account facts and counts only, never your content.
Cookies
We use one cookie to keep you signed in and one to remember light or dark. We use no advertising cookies. Usage counts never include anything you wrote.
Children
GrwndWork is for adults. We do not knowingly collect data from anyone under 18.
Contact
Questions, requests or complaints about your data: hello@grwndwork.com. You can also complain to your data protection authority; in the Czech Republic that is the Office for Personal Data Protection (Úřad pro ochranu osobních údajů).